Job Title: Night Shift Fleet Co-Ordinator

Salary: £30,000 per annum + Attractive benefits package

Location: Longcross, Surrey

Facilities by ADF have an exciting opportunity for a Night Shift Fleet Co-Ordinator to join the team.

Based in our new depot in Longcross, Surrey and reporting to the National Fleet Manager the successful candidate will play a key role in supporting our Fleet Management team.

 Fleet Co-Ordinator – Main Responsibilities:

– To ensure and maintain a safe working environment in compliance with H+S Standards.

– To report all hazards, near misses and faults to assist in the prevention of accidents.

– Briefing drivers and despatch of drivers.

– Issue driver packs.

– To monitor and record employee issues, including lateness, absenteeism, general performance and conduct.

– Ensure effective driver debrief.

– Driver licence checks and associated system administration.

– Agency declarations and health surveillance declarations.

– Complete personal injury/incident forms in a full and timely manner.

– Complete Vehicle accident forms in a full and timely manner

– Issue driver infringement forms and discuss rectification

– Monitoring and processing PCNs, fines and speeding violations

– General administration for O’ licence and associated compliance

– Assist Assistant Fleet Manager and Compliance Administrator

– Conduct team briefings as and when required

– Work in conjunction with Planning Dept to maximise vehicle efficiency

– Guarantee Vehicle Tacho and Drivercard’s are downloaded in good time

– Key logs and mileage

– Fuel card administration

– Hire vehicle administration and checks

– Conduct efficient and thorough handover to the day team


– Excellent communications skills, verbal and written

– Experience of working in a fast paced and dynamic environment

– Knowledge of Microsoft Outlook, Excel, and Word.

– Ability to work alone and within a team

– Ability to multi-task efficiently within a dynamic and fast paced transport environment



– Transport Experience

– Administration qualification


  • 28 days holiday per annum (inc Bank Holiday) increasing to max 33 with each year of service.
  • Full PPE & Uniform if role requires
  • Access to Employee Assistance Programme.
  • Company Pension Scheme.
  • Free Eye Test.
  • Refer a Friend Scheme.
  • Informal Recognition Rewards.

Apply for position by filling out the contact form below
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