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Job Title: Fleet Administrator


Salary: Competitive

Location: This is a permanent role based at our office in Brynmenyn.

Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team.

The Role

We’re looking for a proactive and detail-driven Fleet Administrator to work with a small team based in our offices in Brynmenyn, South Wales. The role will also have responsibility for scheduling the brake testing process in our Main Operational Depot in Longcross, Surrey.

The ability to forge strong relationships across the different departments is key to this role.

Main Responsibilities:

  • Liaise with Account Manager & Planners to schedule Brake Testing protocols in line with the operator licence undertakings.
  • Updating of R2C workshop management system.
  • Arranging inspections/MOTs/IVA’s/Tacho Calibrations with external service providers.
  • Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates.
  • Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report
  • Arranging hire vehicles as requested, including cars, vans, HGV’s.
  • Update in house BMS With Brake Test data.
  • Input into weekly reports and dashboards for compliance.
  • Requesting and issuing PO numbers for all work carried out and authorising invoices.
  • Generating and Running Fleet List
  • Liaising with Supply Base to ensure Brake Testing Schedules can be achieved
  • PO Query, Review & Resolution.
  • Any reasonable request by a member of the management.

ESSENTIAL REQUIREMENTS:

  • Excellent communications skills, verbal and written
  • Experience of working in a fast paced and dynamic environment
  • Knowledge of Microsoft Outlook, Excel, and Word.
  • Ability to work alone and within a team
  • Ability to multitask efficiently within a dynamic and fast paced transport environment

Desirable

  • Previous fleet administration experience

BENEFITS INCLUDE:

  • 28 days holiday (including Bank Holidays) increasing with each year of service to a max of 33.
  • Life Assurance
  • Free onsite parking
  • Free Annual Eye Test
  • Access to BHN Rewards Network
  • Informal Reward Scheme
  • Refer A Friend Scheme

Apply for position by filling out the contact form below
and attaching your CV

Click or drag a file to this area to upload.