Hours of work: 9am – 5pm with an hour lunch (35 hours per week).

Would be flexible for part time to suit the best candidate if required.

Role:
The Sales Administration Assistant role reports into the Office Manager, via the Senior Sales Ledger Administrator. The focus of the role is to support the team with all aspects of customer billing along with any other administrative tasks required by the Office Manager.

Key Responsibilities:

– Invoicing using our Sage Intacct software, in line with agreed purchase orders

– Maintaining up to date customer records in Sage Intacct

– Assist with the analysis, administration, and invoicing of Shell & DKV Fuel bills

– Assist with the analysis, administration and invoicing of congestion charges and Dartford Crossing

– Assist with the analysis of Sundry receipts confirming recharges with Account managers and invoicing when required

– Assist with the preparation and issuing of pre-production packs to customers

– Assist with the weekly monitoring of ad-hoc hire outs and invoicing when required

– Assist with the ongoing development of Sage Intacct,

– Seek ways in which we can better use the system and improve the efficiency of manual processes.

– Assist with the ordering of stationery and office supplies when required

– Assist with the writing and Publishing of monthly Employee newsletter

– Answering telephone and transferring calls/taking messages etc.

– Sorting and distributing the post

– Any other general administrative duties.

This would suit someone with proven administrative skills, with previous experience in a finance department.