Job Title: Forward Planning Logistics Coordinator

Salary: Competitive

Location: Bordon with an imminent move to our new Longcross site.

Due to continued growth and internal career progression, Facilities by ADF plc have an exciting opportunity for a Forward Planning Logistics Coordinator. The hours of work would be Monday to Friday but some flexibility will be required.

Main Responsibilities:

  • Scheduling of the drivers to meet the company workload.
  • Be able to problem solve & work within a busy Transport environment.
  • Work with all departments to ensure drivers hours compliance.
  • Liaise with vehicle workshop for long term vehicle availability.
  • Maintain Both agency & ADF driver rotas.
  • Daily contact with resource suppliers to meet planning demands.
  • Produce future tasks sheets from the planning tools available.
  • Ensure all administration is completed and submitted in a timely manner.
  • Forecasting future requirements at least 7 days in advance.
  • Liaise with Account Managers & HOD’s, on a daily basis.
  • Liaise with external Recruitment Agencies. Ensure all set up paperwork is completed and presented for approval.
  • Create and maintain the daily log of agency drivers used and costs associated.
  • Confirm end of week driver hour totals to agency.
  • Reconcile Agency Invoices with ADF timesheets.
  • Liaise with HR and Transport Managers to maintain timely updating of banned list
  • Identify potential shortfalls in headcount and flag to Logistics Manager for remedial action to be taken.
  • Maintain the 6th month driver forecast requirement.
  • Schedule new driver assessments


  • Knowledge and experience of planning within a similar sized hire operation
  • Excellent communicator with proven interpersonal skills.
  • Good knowledge of health and safety procedures.
  • Able to deliver at a high standard, maintaining focus on meeting timelines & targets.
  • Confidence to deal with difficult situations should the need arise.
  • IT Literate.
  • Must be proficient in the use of Excel.
  • Experience of dealing with a multi vehicle fleet.
  • The ability to work under pressure and problem solve to make sure the customer always receives an exceptional service.
  • Knowledge of driver’s hours regulations.
  • Ability to communicate at all levels.


  • 28 days holiday, including Bank Holidays
  • Pension / Life Assurance
  • Informal Reward Programmes

Apply for position by filling out the contact form below
and attaching your CV

    Your Name (Required)
    Your Email (Required)
    Your Message
    Your CV (pdf, doc or docx up to 6mb)