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Job Title: Fleet Administrator
Salary: Competitive + Benefits
Location: Longcross, Surrey
Hours of Work – Day Shift, Monday to Friday
Fleet Administrator – The Role:
The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks.
Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure.
Fleet Administrator – Key Responsibilities:
– Updating of R2C workshop management system for new and existing vehicles
– General administration of “O” licence and associated compliance
– Arrange IVS Applications & Inspections
– Arranging inspections/MOTs/IVA’s/Tacho Calibrations with outside service providers
– Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates
– Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements.
– Update and distribute completed VOR List
– Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report
– Arranging hire vehicles as requested, including cars, vans, HGV’s
– Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management team
– Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed.
– Adding vehicles to required accounts (MID, CC, Dartford, CAZ’s, LLCS etc)
– Update in house matrix with yard check, VOR, MOT’s, including Fleet Profile plan matrix
– Input into weekly reports and dashboards for compliance
– Monitoring and processing PCNs, fines and speeding violations
– Manage vehicle Taxation
– Manage new vehicle compliance paperwork and certificates
– Certificate of conformity and registration through DVSA
– Processing paperwork for SORN or scrap vehicles
– Issuing PO numbers for all work carried out and authorising invoices
– Generating + Running Fleet List
– Liaising with Supply Base as necessary
– PO Query, Review & Resolution
ESSENTIAL REQUIREMENTS:
– Excellent communications skills, verbal and written
– Experience of working in a fast paced and dynamic environment
– Experience working in a busy transport office.
– Knowledge of current regulations relating to HGV compliance.
– Ability to work under pressure and to demanding deadlines.
– Knowledge of Microsoft Outlook, Excel and Word
– Ability to work alone and within a team
– Ability to multitask efficiently within a dynamic and fast paced transport environment
Desirable:
– OLAT certification
BENEFITS INCLUDE:
– 28 days paid holiday (inclusive of Bank Holidays) increasing with each year of service
– Company Pension Scheme
– Life Assurance Cover
– Access to Employee Assistance Programme
– Informal Reward Scheme
– Free Eye Tests
To submit your CV for this exciting Fleet Administrator opportunity, please press ‘Apply’ now with a comprehensive cover letter telling us why this role is for you.
Apply for position by filling out the contact form below
and attaching your CV